Eng De Esp Ru Pt

Beer

2021 April 1 to 2022 August 31 — pilot projects for beer serialisation

Proposed architecture of Russian Track&Trace regulations for the beer market*

Proposed architecture of Russian Track&Trace regulations for the beer market*
1

The automated information system "EGAIS"** is a unified state automated information system for accounting the volume of production and turnover of ethyl alcohol, as well as alcoholic and alcohol-containing products. For beer production, in particular, the participants of turnover are to declare the volume of production, wholesale, and purchase of batches in EGAIS. Retailers are to report about sold volumes. After the introduction of beer serialisation, we expect integration and symbiosis between the EGAIS and GIS MT systems. Another possible scenario is that reporting to EGAIS will be abolished for all market players except beer producers. Similarly, the traceability of batches after their production and introduction to the market will be provided by GIS MT.

2

The manufacturer places an order for unique serial numbers with crypto codes for each produced trade item (SKU) based on the production plan. The serial numbers and crypto codes are emitted by the OMS CRPT system.

3

These serial numbers are encoded into Data Matrix codes and applied to individual consumer packages. This process makes them serialised. The packages are placed into cases and other forms of containers and are then further aggregated into pallets. Each level of a container is labelled with a unique SSCC of GS1-128 codes assigned by the manufacturer. Codes are associated in a parent/child structure.

4

Each applied code and the hierarchical structure are stored in the private repository and then further reported to the OMS and GIS MT systems, along with additional attributes, such as the expiry date.

5

After the end of the production of a batch and the quality control procedure, the serialised packages are reported to GIS MT as being available for further sale.

6

At any given point in the supply chain, the product aggregation can change. When this happens, it is reflected in the repository and reported to GIS MT. Likewise, products can be written off for various reasons, such as damages, expiration, or shortages.

7

After the serialised goods are packed in cases and pallets, they are dispatched from the manufacturer to the next supply chain partner. Each serialised container is scanned, and the unique codes are included in a Universal Transfer Document (UTD).

8

The UTD is sent to a certified EDI provider and is then forwarded to the receiver of the shipment.

9

When receiving a serialised shipment, the wholesaler scans each serialised container to verify it against the inbound UTD. Any discrepancies are resolved by additional EDI documents, such as a UCD. Once the UTD is electronically signed by the receiver, the change of ownership occurs. Lastly, the information is pushed to GIS MT.

10

Finally, when the serialised package is sold at a retail store to the end-consumer, the Data Matrix is scanned at the POS. The unique serial numbers are included in the electronic cash receipt, which is sent via a Fiscal Data Operator to GIS MT.

11

Any consumer can scan a Data Matrix code with a phone app to verify the authenticity of the product and learn more about its origin.

*To be updated after the approval of regulatory documents.

** EGAIS = USAIS = Unified State Automated Information System

Proposed architecture of Russian Track&Trace regulations for importing beer*

Proposed architecture of Russian Track&Trace regulations for importing beer*
1

The importer places an order for unique serial numbers with crypto codes for each produced trade item (SKU) based on the production/purchase plan. The serial numbers and crypto codes are emitted by the OMS CRPT system.

2

These serial numbers are passed to the factory, where they are encoded into Data Matrix codes. This is then applied to individual consumer packages at the packaging line, thus making them serialised. The packages are placed into cases and other forms of containers and are then further aggregated into pallets. Each level of the container is labelled with a unique SSCC of GS1-128 codes assigned by the manufacturer. Codes are associated in a parent/child structure.

3

Each applied code and the hierarchical structure are stored in the private repository and further reported by the importer to the OMS and GIS MT systems. Other additional attributes, such as the expiry date, are also prevalent.

4

Alternatively, the serialisation process can take place at a warehouse outside Russia or at the customs warehouse. The full hierarchy has to be reported to GIS MT before the shipment can be customs-cleared.

5

The automated information system "EGAIS"** is a unified state automated information system for accounting the volume of production and turnover of ethyl alcohol, as well as alcoholic and alcohol-containing products. For beer production, in particular, the participants of turnover are to declare the volume of production, wholesale, and purchase of batches in EGAIS. Retailers are expected to report about sold volumes. After the introduction of beer serialisation, we expect integration and symbiosis between the EGAIS and GIS MT systems. Another possible scenario is that reporting to EGAIS will be abolished for all market players except beer producers/importers. Similarly, the traceability of batches after their production/import and introduction to the market will be provided by GIS MT. The described scenario is similar to one for the milk market, where GIS Mercury controls the batch milk market until the product has been packed. When the unique customer package appears, serialisation via GIS MT can start.

6

The importer or the customs broker submits a customs declaration (GTD) to the Federal Customs Service. The GTD includes a list of unique container codes. The Federal Customs Service verifies the codes with GIS MT and clears the shipment.

7

In order to make the products available for further sale, the importer reports the unique container codes to GIS MT.

8

At any given point in the supply chain, the product aggregation can change. When this happens, it is reflected in the repository and reported to GIS MT. Likewise, products can be written off for various reasons, such as damages, expiration, or shortages.

9

After the serialised goods are packed in cases and pallets, they are dispatched from the importer to the next supply chain partner. Each serialised container is scanned, and the unique codes are included in a Universal Transfer Document (UTD).

10

The UTD is sent to a certified EDI provider and is then forwarded to the receiver of the shipment.

*To be updated after the approval of regulatory documents.

** EGAIS = USAIS = Unified State Automated Information System