Regulations

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Beer

At present – determination of technical and other project features, and timing of the serialization experiment

Proposed architecture of Russian T&T regulations for beer market*

1

The automated information system “EGAIS”** is a unified state automated information system for accounting the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products. In the particular case of beer production, the participants of turnover are to declare the volume of production, wholesale, and purchase of batches in EGAIS. Retailers are to report about sold volumes. After the introduction of beer serialization, we expect integration and symbiosis between the EGAIS and GIS MT systems. Another possible scenario is also that reporting to EGAIS for all market players except beer producers will be abolished. Similarly, the traceability of batches after their production and introduction to the market will be provided by GIS MT.

2

The manufacturer places an order for unique serial numbers with crypto codes for each produced trade item (SKU) based on the production plan. The serial numbers and crypto codes are emitted by the OMS CRPT system.

3

These serial numbers are encoded to Data Matrix codes and applied to individual consumer packages. This process makes them serialized. The packages are placed into cases and other forms of containers - then further aggregated into pallets. Each level of a container is labeled with a unique SSCC of GS1-128 codes assigned by the manufacturer. Codes are associated in a parent/child structure.

4

Each applied code and the hierarchical structure is stored in the private repository. It is then further reported to OMS and GIS MT systems, along with additional attributes, such as expiry date.

5

After the end of the production of a batch and the quality control procedure, the serialized packages are reported to GIS MT as available for further sale.

6

At any given point in the supply chain, the product aggregation can change. When this happens it is reflected in the repository and reported to GIS MT. Likewise, products can be written-off for various reasons, such as damages, expiration, shortages, etc.

7

After the serialized goods are packed in cases and pallets, they are dispatched from the manufacturer to the next supply chain partner. Each serialized container is scanned and the unique codes are included in a Universal Transfer Document (UTD).

8

The UTD is sent to a certified EDI provider, which is then forwarded to the receiver of the shipment.

9

When receiving a serialized shipment, the wholesaler scans each serialized container to verify it against the inbound UTD. Any discrepancies are resolved by additional EDI documents, such as UCD. Once the UTD is electronically signed by the receiver, the change of ownership occurs. Lastly, the information is pushed to GIS MT.

10

Finally, when the serialized package is sold at a retail store to the end-consumer, the Data Matrix is scanned at the POS. The unique serial numbers are included in the electronic cash receipt, which is sent via a Fiscal Data Operator to GIS MT.

11

Any consumer can scan a DataMatrix code with a phone App to verify the authenticity of the product and learn more about its origin.

*To be updated after the approval of regulatory documents.

** EGAIS = USAIS = Unified State Automated Information System

Proposed architecture of Russian T&T regulations for beer import*

1

The importer places an order for unique serial numbers with crypto codes for each produced trade item (SKU) based on the production/purchase plan. The serial numbers and crypto codes are emitted by the OMS CRPT.

2

These serial numbers are passed to the factory, where they are encoded to Data Matrix codes. This is then applied to individual consumer packages at the packaging line, thus making them serialized. The packages are placed into cases and other forms of containers and further aggregated into pallets. Each level of the container is labeled with a unique SSCC of GS1-128 codes assigned by the manufacturer. Codes are associated in a parent/child structure.

3

Each applied code and the hierarchical structure are stored in the private repository and further reported by the importer to OMS and GIS MT systems. Other additional attributes, such as the expiry date, are also prevalent.

4

Alternatively, the serialization process can take place at a warehouse outside Russia or at the customs warehouse. The full hierarchy has to be reported to GIS MT before the shipment can be customs-cleared.

5

The automated information system “EGAIS''** is a unified state automated information system for accounting the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products. In the particular case of beer, the participants of turnover are to declare the volume production, wholesale, and purchase of batches in EGAIS. While the retailers are to expected reports about sold volumes. After the introduction of beer serialization, we expect integration and symbiosis between the EGAIS and GIS MT systems. A possible scenario is also that reporting to EGAIS for all market players except beer producers/importers will be abolished. Similarly, the traceability of batches after their production/import and introduction to the market will be provided by GIS MT. The described scenario is similar to one for the milk market, where GIS Mercury controls the batch milk market until it's packed. When the unique customer package appears - serialization via GIS MT can start.

6

The importer, or the customs broker, submits a customs declaration (GTD) to the Federal Customs Service.  The GTD includes a list of unique container codes. The Federal Customs Service verifies the codes with GIS MT and clears the shipment.

7

In order to make the products available for further sale, the importer reports the unique containers codes to GIS MT.

8

At any given point in the supply chain, the product aggregation can change. When this happens, it is reflected in the repository and reported to GIS MT. Likewise, products can be written-off for various reasons, such as damages, expiration, shortages, etc.

9

After the serialized goods are packed in cases and pallets, they are dispatched from the importer to the next supply chain partner. Each serialized container is scanned and the unique codes are included in a Universal Transfer Document (UTD).

10

The UTD is sent to a certified EDI provider, which is then forwarded to the receiver of the shipment.

*To be updated after the approval of regulatory documents.

** EGAIS = USAIS = Unified State Automated Information System