Dairy

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2021 January 20—the start of serialisation for dairy.

Manufacturers, importers, wholesalers, and retailers can voluntarily serialise, introduce to the market, and record the sale of dairy products to end-consumers through POS registers.

2021 June 1—mandatory serialisation for ice cream (except icecream w/o milk fat and/or milk protein) and cheese.

Cheese and ice cream manufacturers must be registered in the Chestny Znak system and describe their products in the National Catalog. By this time, the processes for ordering and payment for codes, as well as code application on the package and introduction to the market, including reporting, should be fully implemented.

2021 September 1—mandatory serialisation for other dairy products with an expiration date of more than 40 days.

Manufacturers of dairy products with an expiration date of more than 40 days must be registered in the Chestny Znak system and describe their products in the National Catalog. By this time, the processes for ordering and payment for codes, as well as code application on the package and introduction to the market, including reporting, should be fully implemented.

2021 December 1—mandatory serialisation for other dairy products with an expiration date of less than 40 days.

Manufacturers of dairy products with an expiration date of less than 40 days must be registered in the Chestny Znak system and describe their products in the Nacionalnyy Catalog. By this time, the processes for ordering and payment for codes, as well as code application on the package and introduction to the market, including reporting, should be fully implemented.

2022 September 1—mandatory reporting of sales information for dairy products with an expiration date of less than 40 days.

Retail stores that sell any dairy products must start scanning codes and report sales information to the GIS MT system via registers. By this time, sales processes must be tested, 2D scanners must be available at cash registers, and cash register software should be upgraded if necessary.

2022 September 1—volume-varietal accounting is introduced.

For all participants in the turnover (except for the HoReCa segment and farmers), volume-article accounting is introduced, and it also becomes mandatory to transfer information about the withdrawal of products from circulation in the form of volume-varietal accounting.

Manufacturer, importer, wholesaler, retailer – Participants need to set up electronic document management. It is now necessary to transfer information to the system about the delivery of goods (information about the product code and the quantity of marked goods shipped), without indicating the marking codes that are transferred between owners.

2023 December 1—mandatory reporting for the HoReCa segment and government agencies.

It becomes mandatory to transfer information to the labeling system on the turnover and disposal of dairy products for the HoReCa segment and government agencies.

From this date, HoReCa segment and government agencies must submit to the information monitoring system information on the turnover and withdrawal from circulation of the indicated dairy products.

Manufacturer – by this time, the processes for ordering codes, applying them to goods with submitting a report on applying, paying for codes and putting them into circulation should be fully configured, and registration in the labeling system should be implemented. In addition, farmers must submit information to the labeling system about the circulation of dairy products and their withdrawal from circulation.

2025 June 1 – piece-by-piece accounting is introduced for products with a shelf life of more than 40 days, and for all participants in the turnover. It is also becomes obligatory to transfer information about the withdrawal of products from circulation.

For all participants in the turnover, it is introduced to transfer to the system information about the withdrawal of products from circulation for all reasons other than sales by CCP, in the form of piece-by-piece accounting – an indication of the product code and the quantity of the withdrawn goods, indicating specific units of the marked goods.

Russian Track&Trace regulations for the dairy market

FGIS Mercury is the state veterinary certification system that tracks the movement of batches of the controlled products from farm to stock. It is integrated with GIS MT, and the valid veterinary certificate number of the initial raw material must be provided. This is required when introducing a serialised dairy product in consumer packaging to the market.

The manufacturer places an order for unique serial numbers with crypto codes for each produced trade item (SKU) based on the production plan. The serial numbers and crypto codes are emitted by the OMS CRPT system. The manufacturer can choose between direct labelling (and receive back serial numbers from OMS) or specify a printing house as the service provider, in which case the serial numbers will be retrieved directly by the printing house via the MCDN system and pre-printed as Data Matrix codes on the packaging material.

In a direct labelling scenario, these serial numbers are encoded into Data Matrix codes and applied to individual consumer packages during production. Alternatively, packaging is performed with pre-printed Data Matrix codes. This process makes the finished product serialised. The packages are placed into cases and other forms of containers and are then further aggregated into pallets. Each level of a container is labelled with a unique SSCC of GS1-128 codes assigned by the manufacturer. Codes are associated in a parent/child structure.

Each applied code and the hierarchical structure are stored in the private repository and then further reported to the OMS and GIS MT systems, along with additional attributes, such as the expiry date.

After the end of the production of a batch and the quality control procedure, the serialised packages are reported to GIS MT as being available for further sale. For dairy products, the veterinary certificate number from GIS Mercury is included in the report.

At any given point in the supply chain, the product aggregation can change. When this happens, it is reflected in the repository and reported to GIS MT. Likewise, products can be written off for various reasons, such as damages, expiration, or shortages.

After the serialised goods are packed in cases and pallets, they are dispatched from the manufacturer to the next supply chain partner. Each serialised container is scanned, and the unique codes are included in a Universal Transfer Document (UTD).

The UTD is sent to a certified EDI provider and is then forwarded to the receiver of the shipment.

When receiving a serialised shipment, the wholesaler scans each serialised container to verify it against the inbound UTD. Any discrepancies are resolved by additional EDI documents, such as a UCD. Once the UTD is electronically signed by the receiver, the change of ownership occurs. Lastly, the information is pushed to GIS MT.

Finally, when the serialised package is sold at a retail store to the end-consumer, the Data Matrix is scanned at the POS. The unique serial numbers are included in the electronic cash receipt, which is sent via a Fiscal Data Operator to GIS MT.

Any consumer can scan a Data Matrix code with a phone app to verify the authenticity of the product and learn more about its origin.

Russian Track&Trace regulations for importing dairy

The importer places an order for unique serial numbers with crypto codes for each produced trade item (SKU) based on the production/purchase plan. The serial numbers and crypto codes are emitted by the OMS CRPT system. The importer can choose between direct labelling (and receive back serial numbers from OMS and pass them to the labelling facility) or specify a local or foreign printing house as the service provider, in which case the serial numbers will be retrieved directly by the printing house via the MCDN system and pre-printed as Data Matrix codes on the packaging material.

In a direct labelling scenario, these serial numbers are passed to the labelling facility, where they are encoded into Data Matrix codes and applied to individual consumer packages during production. Alternatively, packaging is performed with pre-printed Data Matrix codes. This process makes the finished product serialised. The packages are placed into cases and other forms of containers and are then further aggregated into pallets. Each level of the container is labelled with a unique SSCC of GS1-128 codes assigned by the manufacturer. Codes are associated in a parent/child structure.

Each applied code and the hierarchical structure are stored in the private repository and further reported by the importer to the OMS and GIS MT systems. Other additional attributes, such as the expiry date, are also prevalent.

The importer or the customs broker submits a customs declaration (GTD) to the Federal Customs Service. The GTD includes a list of unique container codes. The Federal Customs Service verifies the codes with GIS MT and clears the shipment.

In order to make the products available for further sale, the importer reports the unique container codes to GIS MT. For dairy products, the veterinary certificate number from GIS Mercury is included in the report.

After the serialised goods are packed in cases and pallets, they are dispatched from the importer to the next supply chain partner. Each serialised container is scanned, and the unique codes are included in a Universal Transfer Document (UTD).

The UTD is sent to a certified EDI provider and is then forwarded to the receiver of the shipment.

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